Collections Management 200: Stewardship and Public Access
Collections are typically held on behalf of the public and for their use and benefit. This course reviews the methods and considerations for providing internal and external access to collections. This course develops the Collection Access, Collection Information, and Collection Care sections of the Collection Management Policy started in Collection Management 100 and addresses STEPS Collection Standards: 1-5, 7-8, 10, 12.
Week 1: Review of the Collection Development 100 Course + documentation, collection records, and ethical research
Week 2: Inventory
Week 3: Incoming and outgoing loans
Week 4: Public access to collections and collections information
Week 5: Risk management and collection care
Week 6: Collections management systems; data basics
Week 7: Managing digitized and born-digital collections; rights/reproduction basics; digital asset management systems
Week 8: Share your knowledge
About the Collections Management series
This two-part course is intended to result in a complete Collections Management Policy draft. Participants can use the courses to develop a Policy from scratch, or significantly revise an existing Policy. During the course, students will operationalize their policies-in-development through a series of activities using sample objects, readings, asynchronous interactions with fellow participants, and Zoom meetings. Engaging in both of these courses will help STEPS participants meet all 12 Stewardship of Collections Standards in the STEPS program. This course works best if participants have access to a museum and its collection (either as a board member, staff person, or volunteer), but this is not required.
Course Logistics
COST: $215 AASLH Members / $315 Nonmembers / 10% discount for STEPS participants with promo code found in the online STEPS Community or by emailing learn@aaslh.org
FORMAT: Online, Instructor-led, Weekly-paced course
LENGTH: 8 weeks
PARTICIPATION: Students should expect to spend approximately 5 hours per week on readings, video discussions, text-based forum discussions, and assignments.
LIVE ZOOM DISCUSSIONS: We recommend downloading the Zoom mobile or desktop app for this course.
- A one-hour live Zoom discussion will be held biweekly
- Final dates/times will be determined by the instructor at the start of the course
- Zoom discussions are recorded in case a participant is unable to attend the live sessions
MATERIALS: One required text: John E. Simmons, Things Great and Small: Collections Management Policies, 2nd Ed. Washington, DC: American Alliance of Museums, 2017 (ISBN 10:1-933253-03-07). Optional text: Daniel B. Reibel. Registration Methods for the Small Museum. Texts are NOT INCLUDED with registration. Participants must order the book separately from the book seller of their choice. A discount code is provided after registration when ordering directly from Rowman and Littlefield.
How to Register
Click here for instructions on how to register yourself or another user for this event.
Cancellation/Refunds for onsite workshops must be
submitted in writing via email to learn@aaslh.org
or mail to 2021 21st Ave S., Suite 320 Nashville, TN 37212. Cancellations made
prior to the early-bird registration deadline date will receive a full refund.
Cancellations made between the early-bird deadline date and eight days prior to
the workshop will be subject to a $55 processing/materials charge. No
refunds will be given within seven days of the workshop date. AASLH is not
responsible for cancellations that were mailed or emailed but never received.
Cancellations/Refunds for online professional
development (webinars and online courses) must be submitted in writing via
email to learn@aaslh.org or mail to 2021
21st Ave S., Suite 320 Nashville, TN 37212. Cancellations made prior to the
start date for the online course or the day of the webinar will be given a full
refund. No refund will be given after the start date for the online course
or on/after the day of the webinar. Registrants may transfer their
registration to another person. Registrations cannot be transferred between
courses or course sessions. AASLH is not responsible for cancellations that
were mailed or emailed but never received.
If you have any questions, please contact AASLH Professional Development staff at learn@aaslh.org or 615-320-3203.
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START HERE! Syllabus: Collection Management Stewardship and Public Access_Winter 2024
Open to download resource.
Open to download resource.
Course Project: Collection Policy Draft (CM100 + CM200)
Open to download resource.
Open to download resource.
Course Messaging Instructions
Open to download resource.
Open to download resource.
Instructions on how to set up your privacy and messaging settings for the course.
Sample Collection Management Policies - Google Drive Folder
Select the "Open Google Drive Folder" button to begin.
Select the "Open Google Drive Folder" button to begin.
This folder will be made accessible to all participants on the first day of Week 2 of the course. It contains a trove of example CMPS from the internet and those submitted by former students.
WEEK 1: CM100 review + Documentation, Collection Records, and Ethical Research
Introduce Yourself (Week 1 assignment)
Make 1 discussion post to continue.
Make 1 discussion post to continue.
Reading: Agents of deterioration: disassociation
Select the "View On-Demand Recording" button to begin.
Select the "View On-Demand Recording" button to begin.
Waller, R. and Cato P. (2016) Agent of Deterioration: disassociation. Canadian Heritage Information Network.
https://www.canada.ca/en/conservation-institute/services/agents-deterioration/dissociation.html
Reading: Codes of Ethics and Museum Research
Open to download resource.
Open to download resource.
Bounia, A. (2014). Codes of Ethics and Museum Research. Journal of Conservation and Museum Studies.
https://jcms-journal.com/articles/10.5334/jcms.1021214
Reading: Policy, Plan, or Procedure?
Open to download resource.
Open to download resource.
Reading: Simmons, Chapter 10
Open to download resource.
Open to download resource.
Simmons, J. E. (2018). Things Great and Small: Collections Management Policies (2nd ed.). Rowman and Littlefield. pp 103-106.
Reading: MRM6 4A - Types of records and files
Open to download resource.
Open to download resource.
Simmons, J. E., & Kiser, T. M. (Eds.). (2020). Museum Registration Methods (6th ed.). Rowman & Littlefield. pp. 162-167.
Reading: MRM6 4B - Manual Systems
Open to download resource.
Open to download resource.
Simmons, J. E., & Kiser, T. M. (Eds.). (2020). Museum Registration Methods (6th ed.). Rowman & Littlefield. pp. 168-173.
QUIZ: Policy, Plan or Procedure? Due Sunday, January 14
4 Questions | 3 attempts | 3/4 points to pass
4 Questions | 3 attempts | 3/4 points to pass
QUIZ: Course Project Comprehension. Due Sunday, January 14.
8 Questions | 3 attempts | 8/8 points to pass
8 Questions | 3 attempts | 8/8 points to pass
Week 1 Assignment 1: Post a Collection Management Policy - early submission suggested - see instructions! Due Sunday, January 14
Graded as Pass/Fail
Week 1 Assignment 2: Write the Documentation and Collection Records section of your CMP. Due Sunday, January 14
Passing Grade: B
Week 1 Zoom Meeting
01/12/2024 at 1:00 PM (EST) | Recorded On: 01/12/2024 | 60 minutes
01/12/2024 at 1:00 PM (EST) | Recorded On: 01/12/2024 | 60 minutes
Inventory Webinar from Texas Historical Commission
Recorded 12/30/2023
Recorded 12/30/2023
This webinar is a recording of one offered by the Texas Historical Commission on March 17, 2021.
NOTE! The link below takes you to the registration page to access the webinar recording. Access to the recording is free, THC just wants to know who's using their content.
The webinar does not have its own home page, and it is a little tough to find on the website.
If you'd like to get there yourself, click here: https://www.thc.texas.gov/preserve/projects-and-programs/museum-services/webinars, then scroll to Collections Care.
Link to slides: https://www.thc.texas.gov/public/upload/preserve/museums/files/Inside%20Scoop%20on%20Collections%20Inventories%20Webinar%20Slides.pdf
Link to handout 1: https://www.thc.texas.gov/public/upload/preserve/museums/files/Inventory%20Standards%20and%20Procedures.pdf
Link to handout 2: https://www.thc.texas.gov/public/upload/preserve/museums/files/TSFM%20Inventory%20Project%20Forms%20Packet.pdf
Reading: Inventory - The Spectrum Standard
Select the "View On-Demand Recording" button to begin.
Select the "View On-Demand Recording" button to begin.
The Spectrum Standard is for museums of any size and any collection type, and may also be useful to similar institutions with museum-like collections. It gives tried-and-tested advice on the things most museums do when managing their collections. Some of these are daily activities, such as moving objects around and updating location records. Others are occasional, like updating insurance cover. Spectrum calls all these activities procedures and there are 21 of them.
The Standard is developed and maintained by the Collections Trust in the UK. https://collectionstrust.org.uk/spectrum/
Reading: MRM6 - 5K - Inventory
Open to download resource.
Open to download resource.
Kipp, A. (2020). 5K Inventory. In J. E. Simmons & T. M. Kiser (Eds.), Museum Registration Methods (6th ed., pp. 341–347). Rowman & Littlefield.
Week 2 Assignment: Write the Inventory section of your CMP draft. Due Sunday, January 21
Passing Grade: B
Week 2 Zoom Meeting
01/19/2024 at 1:00 PM (EST) | Recorded On: 01/19/2024 | 60 minutes
01/19/2024 at 1:00 PM (EST) | Recorded On: 01/19/2024 | 60 minutes
Week 3: Incoming and Outgoing Loans
Reading: MRM6 - 3K - Loans
Open to download resource.
Open to download resource.
Wood, R., & Gardner, A. (2020). 3K Loans. In J. E. Simmons & T. M. Kiser (Eds.), Museum Registration Methods (6th ed., pp. 134–148). Rowman & Littlefield.
Reading: Simmons Chapter 8
Open to download resource.
Open to download resource.
Simmons, J. E. (2018). Things Great and Small: Collections Management Policies (2nd ed.). Rowman and Littlefield. pp. 81-92
Week 3 Assignment: Write the Loans section of your CMP. Due Sunday, January 28
Passing Grade: B
Week 3 Zoom Meeting
01/26/2024 at 1:00 PM (EST) | Recorded On: 01/26/2024 | 60 minutes
01/26/2024 at 1:00 PM (EST) | Recorded On: 01/26/2024 | 60 minutes
Week 4: Public access to collections and collections information
Reading: Video Introduction to Web Accessibility and W3C standards
Recorded 12/31/2023 | 5 minutes
Recorded 12/31/2023 | 5 minutes
Reading: Accessibility Fundamentals Overview
Recorded 12/31/2023
Recorded 12/31/2023
Web Accessibility Initiative. Familiarize yourself with the resources on this page. - the video is one of the other readings this week.
Reading: WebAIM WAVE accessibility tool
Select the "View On-Demand Recording" button to begin.
Select the "View On-Demand Recording" button to begin.
Collections that are available to the public are not necessarily accessible to the public. Use this tool to understand if your organization's website, especially your collections access page (if you have one) meets accessibility standards.
Reading: Simmons Chapter 12
Open to download resource.
Open to download resource.
Simmons, J. E. (2018). Things Great and Small: Collections Management Policies (2nd ed.). Rowman and Littlefield. pp 125-138
Reading: Tisdale, Objects or People?
Open to download resource.
Open to download resource.
Tisdale, R. (2018). Objects or People? In E. Wood, R. Tisdale, & T. Jones (Eds.), Active collections (1 edition, pp. 21–33). Routledge.
Week 4 Assignment 1: WebAIM WAVE tool. Due Sunday February 3
Graded as Pass/Fail
Week 4 Assignment 2: Write the access section of your CMP. Due Sunday February 3
Passing Grade: B
Week 4 Zoom Meeting - THURSDAY INSTEAD OF FRIDAY
02/01/2024 at 1:00 PM (EST) | Recorded On: 02/01/2024
02/01/2024 at 1:00 PM (EST) | Recorded On: 02/01/2024
Week 5: Risk Management and Collection Care
Reading: Simmons Table 13.1
Open to download resource.
Open to download resource.
Simmons, J. E. (2018). Things Great and Small: Collections Management Policies (2nd ed.). Rowman and Littlefield. pp 141
Reading: Legal Primer Chapter XV - Insurance
Open to download resource.
Open to download resource.
Malaro, M. C., & DeAngelis, I. (2012). A Legal Primer on Managing Museum Collections, Third Edition (3 edition, pp 457-471). Smithsonian Books.
Reading: Legal Primer XIV - Collection care
Open to download resource.
Open to download resource.
Malaro, M. C., & DeAngelis, I. (2012). A Legal Primer on Managing Museum Collections, Third Edition (3rd edition, pp 444-456). Smithsonian Books.
Week 5 Assignment 1: Write the Collection Care section of your CMP. Due February 11
Passing Grade: B
Week 5 Assignment 2: Write the Risk Management section of your CMP. Due February 11
Passing Grade: B
Week 5 Zoom Meeting
02/09/2024 at 1:00 PM (EST) | Recorded On: 02/09/2024
02/09/2024 at 1:00 PM (EST) | Recorded On: 02/09/2024
Week 6: Collection Management Systems and data basics
Reading: Introduction to metadata standards for museums
Select the "View On-Demand Recording" button to begin.
Select the "View On-Demand Recording" button to begin.
Canadian Heritage Information Network (2019). Introduction to Metadata Standards for Museum.
Reading: Technical Leaflet #286 Collection Management Systems
Open to download resource.
Open to download resource.
This file includes the full Technical Leaflet and the appendix
Recorded Webinar - Choosing a Collections Management System
Open to view video.
Video: Fitzwilliam Museum (2021) Linked Open Data- What on Earth is That?
Select the "Access YouTube video" button to begin. | 2 minutes
Select the "Access YouTube video" button to begin. | 2 minutes
Video: Fitzwilliam Museum (2021) Linked Open Data - How does it Work?
Recorded 01/01/2024 | 4 minutes
Recorded 01/01/2024 | 4 minutes
Week 6 Assignment 1: Write the Collection Information section of your CMP. Due February 18
Passing Grade: B
Week 6 Zoom Meeting
02/16/2024 at 1:00 PM (EST) | 60 minutes
02/16/2024 at 1:00 PM (EST) | 60 minutes
Week 7: Managing digitized and born-digital collections
Reading: Digital preservation briefing
Select the "View On-Demand Recording" button to begin.
Select the "View On-Demand Recording" button to begin.
Digital Preservation Coalition (2015) Digital Preservation Briefing.
Note - this reading has two sections (why digital preservation matters and Preservation issues) , navigate to the sections using the left menu
Video: MCN Pro: DAMs 101 for Small Museums (2016)
Select the "Access YouTube video" button to begin. | 30 minutes
Select the "Access YouTube video" button to begin. | 30 minutes
Museum Computer Network (2016)
Reading: Guidelines for the Use of Copyrighted Materials
Open to download resource.
Open to download resource.
Association of Art Museum Directors (2017). Guidelines for the use of copyrighted materials and works of art by art museums.
Week 7 Assignment 1: Add more information to the Collection Care section that covers digital assets. Due February 25
Passing Grade: B
Week 7 Assignment 2: Invite a colleague to participate next week, Due Sunday February 25
3 Questions
3 Questions
Next week, you'll be asked to practice talking about what you learned with colleagues. The assignment in Week 7 is to:
1) Find a colleague
2) set up a 30 minute meeting time with them for next week
3) Invite them to participate in the final Zoom call of the course on FRIDAY, MARCH 1 at 1pm eastern time
This survey provides spaces to enter that information to indicate completion of the assignment
Week 7 Zoom Meeting
02/23/2024 at 1:00 PM (EST) | Recorded On: 02/23/2024
02/23/2024 at 1:00 PM (EST) | Recorded On: 02/23/2024
Week 8: Share your knowledge
Agenda for 30-minute Colleague Conversation
Open to download resource.
Open to download resource.
Week 8 Assignment 1: Colleague conversation. Due Thursday FEBRUARY 28
Graded as Pass/Fail
Week 8 Assignment 2: Course project. Due Sunday, March 3
Passing Grade: B
Week 8 Assignment 3: CMP adoption timeline. Due Sunday March 3
Passing Grade: B
Week 8 Zoom Meeting
03/01/2024 at 1:00 PM (EST) | Recorded On: 03/01/2024 | 60 minutes
03/01/2024 at 1:00 PM (EST) | Recorded On: 03/01/2024 | 60 minutes
Course Survey
14 Questions
14 Questions
Please note the survey must be completed and a passing grade must be achieved before the Certificate of Completion is available.
Certificate of Completion
1 Small Museum Pro! Certificate Credit credit | Certificate available
1 Small Museum Pro! Certificate Credit credit | Certificate available
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